project management tools featured image

Project Management Tools: A Quick 101 Guide

A project manager’s role is crucial to the success of a project in any industry. After all, they’re the ones responsible for the project’s initiation, planning, design, execution, monitoring, and closure.

Seems like a hectic task, huh? But that’s not all. Along with the responsibilities mentioned above, a project manager also has more aspects to look into. For example: making sure that people click and gel in so they can work together harmoniously, ensure to keep motivation at an optimum level at all times within the team, keeping the team and clients on the same page, just to name a few.

Project management really sounds difficult, yeah? Well, it is no doubt. This is why it’s important that project managers have the right tools with them to make their work easier and more effective.

Fortunately, there are heaps of project management tools and software out there to assist and aid the project manager’s team requirements.

Read on and learn more about project management tools!

project management tools infographic


I. General Features of a Project Management Tool

project management concept art

Project management tools are usually defined by the different features they offer. They include, but are not limited to:

1. Planning/Scheduling – Project management tools allow you to plan and delegate work all in one place with tasks, subtasks, folders, templates, and calendars.

2. Collaboration – Email is no longer the only form of communication nowadays. Project management tools enables you to assign tasks, add comments, organise dashboards, and for approval.

3. Documentation – Avoid misplacing or losing files with file management features that enables editing, versioning, and storage of needed files for a project.

4. Evaluation – Track and assess productivity growth through resource management and reporting.


II. 5 Examples of Project Management Tools

Here’s a list of handy tools and software that project managers can use to aid them with their projects:

1. ProofHub

ProofHub project management tool homepage

ProofHub is a collaboration and project management platform that brings people in one place to discuss plans, create to-do lists, lay down Gantt charts, share calendars, track progress, and celebrate success.

Key Features:

  • ▪ Chart and discussions
  • ▪ Task management
  • ▪ Workflows and boards
  • ▪ Events and milestones
  • ▪ Gantt charts
  • ▪ Custom reports
  • ▪ Files and notes
  • ▪ Recurrent tasks
  • ▪ Online proofing and approval
  • ▪ Announcements
  • ▪ Mentions

2. Trello

trello project management tool homepage

Trello is a project management system that utilises the concept of boards (which represent projects) and cards (tasks). It simplifies project management and collaboration by organising all your project items in one place.

Key Features:

  • ▪ Instant overview on front and back of cards
  • ▪ Drag and drop functionality
  • ▪ In-line editing
  • ▪ Easy uploading of files and attachments
  • ▪ Data filtering
  • ▪ Archiving of card records
  • ▪ Deadline reminders
  • ▪ Email notifications
  • ▪ Activity log
  • ▪ Information retrieval and back-up

3. Wrike

wrike project management tool homepage

Looking for a centralised place for all your work? Wrike is a project management solution that comes packed with team collaboration and business management features to eliminate your everyday hassles at work.

Key Features:

  • ▪ Task management
  • ▪ Gantt chart
  • ▪ Document collaboration
  • ▪ Discussions in tasks
  • ▪ Task prioritisation
  • ▪ Customised reports
  • ▪ Recurrent tasks
  • ▪ Workload management
  • ▪ Time-tracking
  • ▪ Google docs and Dropbox integration
  • ▪ Email integration

4. Clarizen

clarizen project management tool homepage

Clarizen is an enterprise-grade solution that addresses every challenge a team might face while collaborating or managing work. It empowers teams to achieve better efficiency across the entire project management lifecycle by streamlining work and automating processes.

Key Features:

  • ▪ Gantt chart
  • ▪ Task management
  • ▪ Issue tracking
  • ▪ Project portfolio management
  • ▪ Personal calendars
  • ▪ Time tracking
  • ▪ Budget tracking
  • ▪ Resource management
  • ▪ Role assignment per project
  • ▪ Document sharing
  • ▪ Workforce management
  • ▪ Executive dashboards

5. Hive

hive project management tool homepage

Hive is a cloud-hosted project management platform that caters to the specific needs of your team. It offers a multitude of features that let you create, assign, track, and complete tasks in one place.

Key features:

  • ▪ Multiple views
  • ▪ Chat
  • ▪ File sharing
  • ▪ Analytics
  • ▪ Time tracking
  • ▪ Powered to-do lists
  • ▪ Status view
  • ▪ Project tracking
  • ▪ Gantt chart
  • ▪ Automatic updates
  • ▪ Files & folders
  • ▪ Integrations

These are just some of the awesome tools you can utilise as a project manager. There are heaps more out there, and only you can determine which tool would best suit your needs in project management.

Bottom line is, whatever platform you choose, it’ll surely aid you in accomplishing the set goals you have for your projects.

Want to learn more about project management? Or are you interested in taking a course in project management and get qualified as a project manager?

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