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BSBADM409A- Coordinate business resources

(information sourced from NTIS website http://www.ntis.gov.au/)

Description

This unit describes the performance outcomes, skills and knowledge required to determine and analyse existing and required resources, their effective application and the accountability for their use. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Employability Skills

This unit contains employability skills.

Application Of Unit

This unit applies to individuals with a broad knowledge of business resources who contribute well developed skills and knowledge to ensure adequate resources are available to perform the work of the organisation. They may have responsibility to provide guidance or to delegate aspects of these tasks to others.

Unit Sector

No sector assigned

Performance criteria

Element			Performance criteria
1.	Determine resource requirements		1.1 Determine resource requirements in accordance with business and operational plans, and organisational requirements 1.2 Provide opportunities to individuals and workgroups to contribute to the identification of resource requirements 1.3 Ensure resource expenditure is realistic and makes efficient use of available budget resources 1.4 Present recommendations on resource requirements in the required format, style and structure using relevant business equipment and technology
2.	Acquire and allocate resources		2.1 Acquire physical resources and services in accordance with organisational requirements 2.2 Check resources to ensure quality and quantity, in line with service agreements 2.3 Allocate resources promptly to enable achievement of workgroup objectives 2.4 Ensure consultation with individuals and teams on allocation of resources is participative and is conducted using appropriate interpersonal skills
3.	Monitor and report on resource usage		3.1 Measure effectiveness of resource planning, and assess against actual costs, identified shortfalls and surpluses 3.2 Develop and implement methods of monitoring resource use to enable timely and accurate reporting against business and operational plans 3.3 Identify improvements in resource planning through consultation and feedback, and implement in accordance with organisational requirements 3.4 Maintain records concerning equipment and resource purchases, in accordance with organisational requirements

Skills and Knowledge

Required skills

• communication skills to request advice, to receive feedback and to work with a team
• literacy skills to draft complex reports and to display logical information on resource usage
• numeracy skills to interpret, compare and calculate resource usage costs
• planning skills to schedule and track resource use and availability.

Required knowledge

• common equipment faults
• functions of a range of business equipment
• key provisions of relevant legislation from all forms of government that may affect aspects of business operations, such as:
  • anti-discrimination legislation
  • ethical principles
  • codes of practice
  • privacy laws
  • environmental issues
  • occupational health and safety (OHS)
• organisational policies, plans and procedures
• record management processes and techniques related to maintenance schedules.

Range statement

Resource requirements may include:		human resources location/premises OHS resources plant/machinery raw materials refurbishment staff amenities stock and supplies storage space technological equipment/software training materials
Organisational requirements may include:		access and equity principles and practices business and performance plans defined resource parameters ethical standards goals, objectives, plans, systems and processes legal and organisational policies, guidelines and requirements management and accountability channels manufacturers’ and operational specifications OHS policies, procedures and programs quality and continuous improvement processes and standards quality assurance and/or procedures manuals reporting requirements security and confidentiality requirements
Business equipment and technology may include:		answering machine binder computer fax machine photocopier printer shredder telephone
Appropriate interpersonal skills may include:		clarity of language consultation methods, techniques and protocols seeking feedback from group members to confirm understanding summarising and paraphrasing using appropriate body language
Feedback sources may include:		customer/client response data employee data equipment meter readings financial forecasts sales orders suppliers’ invoices
Records may include:		computerised or manual financial statements invoices maintenance schedules order forms petty cash forms purchase orders stock list and inventory control

Evidence guide

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit		Evidence of the following is essential: monitoring resource usage to determine resource needs maintaining records of resource requirements calculating costs and expenditures in relation to use and maintenance of business resources knowledge of relevant legislation.
Context of and specific resources for assessment		Assessment must ensure: access to an actual workplace or simulated environment access to office equipment and resources examples of records relating to business resources.
Method of assessment		A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of recommendations on resource requirements review of records concerning equipment and resource purchases analysis of responses to case studies and scenarios demonstration of techniques oral or written questioning to assess knowledge of functions of a range of business equipment.
Guidance information for assessment		Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: other general administration units.