Project Managers: How To Stop Procrastinating!

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Overtime and going home late is now a work health and safety issue

Do you have a project that you keep avoiding? You know the deadline is coming, but for some reason you can’t help focus on the little things of unimportance than tackle the issue head on?

Procrastination is defined as the act of replacing high-priority actions with tasks of lower priority. Studies have shown that more than 80% of the work day is consumed with completing tasks of low importance while only 20% is spent solving problems and finishing projects of high importance. Don’t worry – procrastination can get the very best of us. Don’t put off what can be done now! Below outlines the top three ways “To Stop Procrastinating” in project management and get that task done!

Plan, Prioritize and Direct!

How To Stop Procrastinating Step 1: Plan

Firstly, to be effective with time management and beat procrastination you need to plan. If there are multiple tasks on your schedule this is especially important. Distinguish which tasks are most important versus least important and which have upcoming deadlines and those that can be put off for a while. These two categories represent urgency and importance and you can them move onto prioritisation based on what tasks fall where.

How To Stop Procrastinating Step 2: Prioritise

Secondly, prioritization is key to implementing the plan created in step one. Arrange the tasks in the order you need them completed. Create a schedule with time-frames and work to these frames to keep projects progressing along. Studies show that it generally takes a person twice as long to complete a task than they originally thought. Because of this, creating a task log or tracking your time can be helpful for future project time management.

How To Stop Procrastinating Step 3: Direct

Thirdly, you need to be in control and direct the team. Project Managers are skilled at delegation and the better you are at it, the more likely your project is to succeed. Many experts advise steering away from the role of a “micro-manager” as this will only waste time. You need to have faith in your team and let them take the reins. Delegation itself is an art. Ensure you are delegating appropriate tasks to those who are most suited to completion and capable of fulfilling the task to the standard required. You should always be reasonable with time frames and be very specific with direction to ensure no confusion between staff members.

Have you got any time management tips? Or ideas for how to stop procrastinating?! Leave a comment below!

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